Job Accountabilities
- Taking down dictation and typing of agreements, etc.
- Maintain calendars, arrange, coordinate meetings and logistics
- Answer executive phones, take accurate message, handle urgent calls with appropriate judgment.
- Arrange (including selection of date, time, and location) internal and external meetings
- Handle all travel arrangements (domestic and international) including hotel arrangements, car, etc. accommodation, airline reservations, rental cars, off-site meeting venues.
- Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails
- Overall Administration
- Confidential records maintenance
- Filing of documents systematically
Skills & Competencies
- Good interpersonal communication skills
- Effective time and workload management
- Effective multi-tasking skills
- Proficient in Microsoft Office and excel
- Pro-active, problem solving approach
- Ability to form good working relationships with a wide range of groups
- Self-motivated and able to work unsupervised and on own initiative
- Keen eye for detail and accuracy
Education Required
- Graduate in any stream