Job Title: Executive Assistant
Location: New York NY – On-site, 5 Days/Week (No Remote Work Available)
Position Summary:
We are looking for a highly motivated and detail-oriented Executive Assistant to provide comprehensive administrative support to a senior executive and their team. This role demands confidentiality, strong organizational skills, and the ability to make sound decisions independently.
The ideal candidate is a proactive and resourceful professional who thrives in a fast-paced, high-stakes environment. You will be responsible for a wide range of administrative functions, including but not limited to scheduling, travel coordination, internal communication, and document preparation.
Key Responsibilities:
- Manage complex calendars and coordinate meetings, conference calls, and travel arrangements
- Prepare reports, presentations, and correspondence; conduct research as needed
- Handle incoming calls, emails, and visitors with professionalism and discretion
- Organize and maintain confidential files and records
- Process expenses and support other office management tasks
- Collaborate with internal departments and maintain positive relationships across all organizational levels
- Adapt processes and workflows in line with departmental goals and operational efficiency
Qualifications:
- Minimum of 3 years’ experience in an Executive or Administrative Assistant role
- High school diploma or GED required; Bachelor’s degree preferred
- Proven ability to multitask and manage competing priorities in a fast-paced setting
- Advanced proficiency with Microsoft Word, Excel, and PowerPoint, including mail merges, table creation, and document formatting
- Strong problem-solving skills and attention to detail
- Excellent interpersonal skills, including professional communication and phone etiquette
- Experience in calendar management and knowledge of general office procedures
- Demonstrated tact, discretion, and sound judgment when handling sensitive or confidential information
- Experience working with senior leadership in a matrixed organization is a plus