Job Purpose
- Preparation of shipping documents i.e. Invoice, Packing List, MTC, Beneficiary’s certificates, Production Certificate, Insurance, Bill of Exchanges, Shipments advise etc.
- Payment, L/C etc. Following up with Customers as well as with Bank.
- Draft L/C checking and rectifications asper SOP.
- Draft B/L checking and comments.
- Various communication with our bankers.
- LC entry into oracle system.
- Doing monthly sales closing.
- Various communication with Customers for arrangement of LC & LC amendments.
- Draft Shipping docs checking and comments.
- Inward remittance regularisation with bank.
- Doing Telex release process i.e. Letter preparation, BL endorsement, following up for telex release message from shipping line/ CHA, Sending to Customer for arranging delivery order of material etc.
- Original docs courier thru DHL to customers.
- Other office work as and when assigned.
Key Result Areas/Accountabilities
Key Result Areas/Accountabilities
Supporting Actions
PRE SHIPMENT ACTIVITIES
- DRAFT BL FINALISATION
- DRAFT SB CHECKING/ COMMENTS, IF REQUIRED
- SENDING PRE-SHIPMENT DOCS TO CUSTOMERS FOR TAKING ADVANCE PAYMENT.
- DRAFT LC CHECKING/ COMMENTS IF REQUIRED.
POST SHIPMENT ACTIVITIES
- Original bill of lading: Co-ordinate with CHA / Logistics to ensure to have original BL in hand within 48 hours after SOB date.
- FTA / COO: Release FTA / COO within timelines provided by EIA/ Chamber of commerce authority.
- Sales booking: Error free sales booking in system.
- Commercial invoice / packing list: Prepare error free documents.
- Share sailing confirmation to customers.
- Submission of scan documents: Share complete sets of scanned documents against each shipment to customers for releasing payment.
- Submit original documents to Negotiating Bank and attend the discrepancy if any.
- Ensure to obtain DHL details from negotiating bank and share with customers.
COMPLIANCES
- Maintain Monthly Drawback Statement and submit the same to the respective plants ie. Renukoot, Aditya, Belur, Hirakud
- Co-ordination with Banks, CHA, and various Custom House
FEMA COMPLIANCES
- Upload / submit docs to Bank for the lodgments, obtain deal numbers, submit TT adjustments from receipt of payment.
- Ensure that EDPMS against each shipping bill are closed withing 5 months from LEO date.
MIS TO MANAGEMENT
- MIS to management.
- Update shipment details in daily MIS with respect of all information.
- Provide daily report for reviewing daily activities and pendency.
- Ex-India to be finalize on or before 1st day of every month.
- Ensure to share audit related enquiry as an when it is asked by auditor.
- Preparation of duty drawback statement for Belur plant (road and sea) for each month.
- Preparation of duty drawback statement for Hirakud plant (sea) for each month.
- Preparation of duty drawback statement for Aditya plant (road) ,Belur plant (road and sea) and Renukoot plant (road and sea from Kolkata) for each month.
- Preparation of EPCG license statement for Belur plant (road and sea) and Hirakud+Renukoot (road and sea from Kolkata),
PAYMENT AND RELEASE OF DOCUMENTS
- Payment to be received from customer and release documents to customer.
- Follow up and ensure payment from customer is getting released as per agreed payment terms.
- Communicate to marketing if any payments are getting delay beyond agreed payment terms with customer.
- Once payment received at our bank account, release documents through courier/ telex/ surrender immediately.