Job Description – Secretary For Leadership Job accountabilities
Taking down dictation and typing of agreements, etc.
Maintain calendars, arrange, coordinate meetings and logistics
Answer executive phones, take accurate message, handle urgent calls with appropriate judgment.
Arrange (including selection of date, time, and location) internal and external meetings
Handle all travel arrangements (domestic and international) including hotel arrangements, car, etc. accommodation, airline reservations, rental cars, off-site meeting venues.
Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails
Overall Administration
Confidential records maintenance
Filing of documents systematically
Skills & Competencies
Good interpersonal communication skills
Effective time and workload management
Effective multi-tasking skills Proficient in Microsoft Office and excel
Pro-active, problem solving approach
Ability to form good working relationships with a wide range of groups
Self-motivated and able to work unsupervised and on own initiative
Keen eye for detail and accuracy